We are seeking an experienced Operations Manager with a strong background in exhibitions to oversee the planning, coordination, and day-to-day operational needs of our events & conferences. This role requires a highly organized, detail-oriented individual who understands the logistical and operational demands of event life cycles & environments and ensures smooth execution across all phases. 

A Day in the Life:

• Manage on-site projects to ensure timely completion
• Liaise with vendors on event set up, work progress and work schedules
• Prepare quotation and manage vendors on site
• Prepare project-budget and billing
• Coordinate work between team and vendors to ensure the projects run smoothly
• Oversee operational planning and execution for events, installations, and related works required
• Control quality of work and ensure that vendors that we work with have done the set up in order
• Ensure events are executed efficiently, on schedule, and within approved budgets
• Manage load-in and load-out logistics in coordination with venues and facilities teams
• Source, evaluate, and onboard vendors and service providers as needed for exhibitions
• Act as the primary liaison with vendors, maintaining clear communication around scope, schedules, and deliverables
• Negotiate costs and manage vendor agreements in alignment with budget and institutional needs
• Track vendor performance and maintain relationships for future exhibitions
• Oversee facilities readiness, maintenance, and general operational needs related to exhibitions
• Create and maintain operational documentation, timelines, and internal processes
• Work closely with sales team, clients and vendors/suppliers on issues

Who We Are Looking For:

• Degree / Diploma in Event Management or equivalent
• Minimum 2-3 years of experience in project management in brand activation and/or events
• Strong understanding of exhibition/events logistics and spatial planning
• Ability to manage multiple projects simultaneously in a deadline-driven environment
• Excellent organizational and communication skills
• Experience managing budgets, schedules, and vendors
• Self-motivated and result-oriented
• Strong interpersonal and communications skills